Every document renamed to your naming convention. Every file organised in the right folder. Every action logged for compliance. Zero manual work.
Documents arrive with meaningless filenames. Finding the right payslip for the right client becomes a treasure hunt.
Duplicate files with different names scattered across folders. Which one is the latest? No one knows.
No trail of when documents were received, reviewed, or filed. When the auditor asks, you're scrambling.
Renaming files, organising folders, creating compliance records, all manual work that eats into billable hours.
Email attachments, scanned files, client uploads. However they arrive, just drop them into the intake folder. Any filename, any format.
SecondBrain reads each document and classifies it by type: payslip, bank statement, tax return, ID, contract of sale, and more. 14 document types recognised automatically.
Every document is renamed to your naming convention and filed in the correct client folder, automatically. No manual work.
Every action is logged: when the document was received, how it was classified, where it was filed, and who reviewed it. Full audit trail, automatically.
[Surname]_[FirstName]_[DocumentType]_[Issuer]_[Period].pdf
Example:
Smith_John_Payslip_ABCCorp_Jan2026.pdfSmith_John_BankStatement_CBA_Dec2025.pdfSmith_John_DriversLicence_NSW_Current.pdf
/Clients/
Smith_John_2026/
Income/
Assets/
Liabilities/
Identity/
Property/
Loan Documents/
| Event | Data Captured |
|---|---|
| Document received | Timestamp, source, original filename |
| Classification | Document type, confidence score, client match |
| Rename action | Original name → New name, timestamp |
| Filing action | Destination folder, timestamp |
| User review | Who reviewed, when, approval status |
Mortgage brokers automate compliance by using AI-powered document management systems like SecondBrain. Documents are automatically classified by type (payslip, bank statement, ID, etc.), renamed to a consistent naming convention, organised into structured folder hierarchies, and logged with full audit trails including timestamps, classification confidence scores, and user review records. This eliminates manual file renaming, folder organisation, and compliance documentation.
Document compliance logging is the process of recording every action taken on a client document: when it was received, how it was classified, who reviewed it, where it was filed, and any changes made. This creates a complete audit trail that satisfies aggregator and regulatory requirements. SecondBrain automatically generates these logs for every document processed, capturing timestamps, source information, classification confidence, file operations, and user approvals.
Brokers can prepare for aggregator audits faster by maintaining consistent document organisation and compliance logging from day one. With SecondBrain, every document is automatically named, filed, and logged according to a standardised convention. When an audit occurs, all documentation is already organised with complete records of when documents were received, classified, and reviewed, eliminating the typical 2+ hours per file spent scrambling to prepare for audits.
See how SecondBrain makes every document audit-ready from the moment it arrives.
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